Exhibitor Manual

ANDINA LINK COSTA RICA 2016

TABLE OF CONTENTS

Introduction..........................................................................................2

General information............................................................................4

Standards and commercial display features...................................6

Characteristics of the stands provided by Andina Link..................8

Logistics’ Information, air transport and hotels................................9

Forms to Fill in.....................................................................................10

Description of products.....................................................................11

Label front...........................................................................................12

Staff log................................................................................................13

Additional tables and chairs.............................................................14

Information for cases of emergency...............................................15

Electrical installation..........................................................................16

Internet services.................................................................................17

Support within their booth personnel services.............................18

Rental of screens of TV......................................................................19

Directory of services...........................................................................20

Andina Link Directory.........................................................................21

INTRODUCTION

For all purposes this manual will guide so exhibitors and sponsors of ANDINA LINK Central AMERICA 2016 can organize their participation and reduce the occurrence of unforeseen events before, during and after the event.

Each of the points listed in the manual will help you to plan your participation, from the shipment of goods and build your stand up to social events that would assist during your stay in Costa Rica.

Therefore, please be sure to read each one of the chapters that in practical and concise manner make it recommendations for facilitating their participation in the event.

Responsibilities of Andina Link / Hotel Barceló - San José Palacio

  • Neither Andina Link nor the Hotel San José Palace, its agents, or any of its representatives be liable for any damage or loss that may occur to the exhibitors, the property of these, guests, employees or agents, regardless of the cause, including the cancellation or the impossibility of attending the exhibition. This communication is in the web page of the event. Is obligation of the same read all the information here contained. Accordingly the Organization assumes, that if there is any kind of communication after received objecting to some of the points here mentioned, that this document has been read, studied and accepted by the Exhibitor which frees the Organization Andina Link / TDC Events of any liability. The Exhibitor undertakes to pay for any damage caused by it, its employees or agents to the building which is celebrated exposure damage to your computer, either by lack of care or any other cause.
  • The Hotel Barcelo - San José Palacio and the Andean organization Link / TDC Events will provide a security service in the exhibition area and conference rooms 24 hours a day. The exhibitor personnel must always wear visible accreditation. All exhibitors must take measures to keep under lock and key, or under the supervision of the stand personnel objects that can be stolen during the event.
  • The Exhibitor assumes all responsibility and agree to indemnify and keep out of any responsibility Andina Link organizers, as well as their managers and employees for any loss or damage to persons or property, including the payment of lawyers, which can cause or be caused by the installation of its stand, dismantling, maintenance or use of the exhibition area. He Exhibitor knows that Andina Link, their organizers, as well as the center of conventions not maintains any type of safe on the property of the exhibitor and that is responsibility only of the Exhibitor the get them corresponding safe by damage to people and materials, as well as by interruption of business.

GENERAL INFORMATION

Dates:  6, 7 ann 8 September 2016
Place: Hotel Barceló – San José Palacio
Residencial El Robledal,
La Uruca, 4581150
10107 San José of Costa Rica

Schedules of the trade shows

Stand Assembly: Tuesday, September 06, 2016, from 07:00 to 19:00 hrs. Wednesday 07 September 2016 from 07:00 to 19:00 hrs. Thursday, September 08, 08:00 to 10:00 hrs.

Exhibit days: Wednesday, September 07, 2014 11:30 hrs. at 18:00 hrs. Thursday, 08 September 2014 11:30 hrs. at 18:00 hrs.

Dismantling of stands: Thursday, September 08, after the closure of the event which starts at 17:30 hrs. inside the trade show until 22:00 hrs. If some company mounting need additional hours must be incurring a cost of $508 USD time, and this cost will be cancelled directly to the hotel by the installation company.

GENERAL CALENDAR

TUESDAY, SEPTEMBER 06
08:00 hrs. Opening of the registration area
08:00 - 18:00 Registration General - Area registration
09:00 - 10:30. Inauguration - living sea water
10:30 - 16:45 International Forum - living sea water
10:30 - 18:00 Academic - Hall seminar Rivera Velazquez

 

WEDNESDAY, SEPTEMBER 07
08:00 hrs. Opening of the registration area
08:00 - 18:00 Registration general - registration Area
08:30 - 12:30 Academic - Hall seminar Rivera Velazquez
08:30 - 12:30 International Forum - living sea water
11:30 - 18:00 Trade show - room the Grecco
20:00 – 23:00 Welcome cocktail - pool Area

 

THURSDAY, SEPTEMBER 08
08:00 hrs. Opening of the area of registration
07:00 - 13:00 Registration general - registration Area
08:30 - 12:30 Academic - Hall seminar Rivera Velazquez
08:30 - 12:30 International Forum - living sea water
11:30 - 18:00 hrs. Trade show - room the Grecco

The agenda of the conferences you can consult in:
http://andinalink.com/en/education/fica

The agenda of the academic seminar you can consult in:
http://andinalink.com/en/education/technological-update-seminar

RULES AND CHARACTERISTICS OF COMMERCIAL DISPLAY

The exhibit area features

Areas used for trade within the Hotel San José Palace display:
Área: 800 mt2
Height of roof: 5 m.
The pallet height: 1.05 m. Maximum height of floor stands: 3.00 m.
Maximum height of pallet stands: 3.50 m.

Rules of the exhibition area
Rules for the Assembly and disassembly of the stand within the exhibition area:

  • Exhibitors should be reported to the Organization Andina Link in the registry located in the lobby of the Grecco the lounge in the Hotel San José Palace day Tuesday, September 06, 2016 at 09:00 for the purposes of the Assembly of their respective stands.
  • All merchandise destined to the display must be entered by them doors intended for receipt of load, during them schedules allowed.
  • All the booths or stands must be completely finished Wednesday, September 07, 2016 at 10:00 AM
  • You are not allowed to disassemble stands before the last day of exhibition at the appointed time.

Rules and conditions for the design and construction of stands

  • In the Salon the Grecco floor stands must not exceed a height of 3.00 m. And the stage stands must not exceed the height of 3.50 m.
  • Constructions shall be limited to the space acquired by footage and location on the map.
  • Construction companies of the stands shall provide a list to ANDINA LINK and the San José Palace of authorized personnel to enter the exhibition area, indicating the number of stand build and the name of the exhibitor.

Rules on areas common in the area of display

  • Any kind of sign, plaque or other form of advertising can be used in the exhibition halls or attached to the walls or columns of this.
  • Any publication can be distributed throughout the Hall of Conference, registration or exhibition without the consent of the Organization Andina Link.

Rules for the entry of people to the exhibit area

  • Allow delegates, visitors and members of the press not the entrance during the time of mounting to the showroom.
  • The showroom will open the doors to visitors and members of the press only during exhibition hours.
  • Please of not summoning to meetings inside the room of display during the time of Assembly

CHARACTERISTICS OF THE STANDS WHICH ARE DELIVERED BY ANDINA LINK TO EXHIBITORS

Layout of the Stand: If the personnel of your company will not be responsible for the Assembly of your stand or if you need a complex electrical system, must be a scheme of your stand scale, in a grid.

Send a copy of this schema to Andina Link / TDC Events e-mail This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it.

Don't forget to include your company name and stand number

Forniture: Andina Link organization will be responsible for installing and uninstalling the following equipment in each rental space.

  1. Panels of melanin from 6mm thick, white on both sides. Without polycarbonate.
  2. Profiles of anodized aluminium with silver finish shine.
  3. Label or valance in cutting plotter with the name of the exhibitor at the front of the Stand, in standard capital letter, Arial Bold, to no more than 23 cm high.
  4. Basic electricity items for the Stand (fluorescent lamp of 40w placed behind the valance or label, and double 110 volt outlet.)
  5. A table of the following measures: 1.83 long and width 0.76 0.72 high. Do not include linen.
  6. 2 chairs.

If you want additional furniture can book it according to availability that the suggested structures topic has: CUBEX (refer to page 20 for the full directory of services).

Non-official contractors: If you want to make a building different from which ANDINA LINK provides or renting additional furniture should require a certificate of insurance showing that the contractor you are using has insured by civil liability and occupational policy.

INFORMATION LOGISTICS, AIR TRANSPORT AND HOTELS

INFORMATION RELATING TO THE SHIPMENT OF PRODUCTS

For assistance in sending goods please contact the following company, Andina Link disclaims any liability with regard to consignments which are made to Costa Rica.

solusa

Lic.Marcos Perez, MBA
ManagerLogistics & Forwarding
Professional Advisory: Logistics, Customs,
Strategy, Marketing, Tax, Audit, & Projects
Tels(506)8837-1466/4030-5568c/2440-2082
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Web: www.mapesocr.com

TRANSPORTATION AIR:
There are special rates for Andina Link Central America 2016 with the airline AVIANCA-TACA. For more information please visit the following link:
http://andinalink.com/en/participate/official-airline

HOTELS:
There are special for Andina Link Costa Rica 2016 hotel rates. Go to the following link where there are agreements with the suggested hotels:
http://andinalink.com/en/participate/suggested-hotels

Forms that must be completed and submitted VIA E-MAIL

ABelow you will find a list of forms that must be submitted before the deadline. Send them completely filled out a: This email address is being protected from spambots. You need JavaScript enabled to view it. and/or This email address is being protected from spambots. You need JavaScript enabled to view it.

CHECKLIST

This checklist is designed to help you meet deadlines of request for services needed in Andina Link Central America 2014. The forms must be legible and fully finished.

Form Deadline for Andinalink Envoy
Form No. 1 Products description August 20 in 2016  
Form No. 2 Label front August 20 in 2016  
Form No. 3 Staff registration August 20 in 2016  
Form No. 4 Additional tables and chairs August 20 in 2016  
Form No. 5 Information for emergencies August 20 in 2016  
Form No. 6 Electrical installations August 20 in 2016  
Form No. 7 Internet August 20 in 2016  
Form No. 8 Form No. 8 Support personnel Stand August 20 in 2016  

FORMULARIO No. 1

DESCRIPTION OF PRODUCTS

The description of your company and its products is very important, since it will be the information that will appear in the official guide of the exhibition which will be delivered free of charge to each visitor, and will be shown in the yellow pages of Andean VIRTUAL LINK www.andinalink.com

I sent the description in Spanish as complete as possible with the following information:

  • Contact person
  • Type of company: manufacturer / distributor /programador international of television / company of services etc.
  • Your company logo
  • Names and Logos of the brands that represents

Complete and send this form to:  This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it.

NAME OF THE COMPANY  
NAME OF CONTACT PERSON  
BOOTH #  
ADDRESS  
CITY, STATE, POSTAL CODE  
COUNTRY  
PHONE  
EMAIL  
WEBSITE  

Description of products and services of your company

__________________________

Please include the logos and names of all brands which represents

* Keep a copy for your record

FORM No.2

LABEL FRONT

The sign front (standard) is the name of your company in letter type in black, no logo, to be put in front of your booth as identification. It has no cost.

If you choose to bring to the fair a different from the standard label, your company shall bear the cost thereof.

Complete and send this form toThis email address is being protected from spambots. You need JavaScript enabled to view it. and/or This email address is being protected from spambots. You need JavaScript enabled to view it.

If I need to _ _ I don't need

Please indicate the exact name that you want to appear on the front label of your stand. The name should not extend 13 letters. Complete data to machine or letter press.

The company name as you wish it to appear on the front label:

________________________

The label front will be delivered together with the space of your stand in the lounge he Greco of the hotel Barceló San José Palace, the day of the Assembly.

* Keep a copy for your record

FORM No. 3

STAFF REGISTRATION

To ensure that its staff this registered before the Andean fair LINK COSTA RICA 2014, complete the information on this form. Each exhibitor is entitled to different number of passes to employees depending on the length of your booth:

  1. 2 x 2 MTS2 = 3 staff members
  2. 2 x 3 MTS2 = 4 staff members

Each additional pass has a cost of $30.00 USD, this rate is only for employees of the same company, only. In the event that the number of attendees from your company exceeds the number designated above, let us know.

Only personnel belonging to the exhibiting company may be registered without any additional cost. Any other person who is not employed by the Exhibitor must pay the total cost of the entry to visitors suppliers.

Complete and send this form to: This email address is being protected from spambots. You need JavaScript enabled to view it. and/or This email address is being protected from spambots. You need JavaScript enabled to view it.

Please complete all the information requested:

Name: Position:
Email:
Name: Position:
Email:
Name: Position:
Email:
Name: Position:
Email:

* Keep a copy for your record

FORM No. 4

ADDITIONAL TABLES AND CHAIRS INSIDE YOUR STAND

All the stands, regardless of size are delivered with a table and two chairs. If required of this same furniture additional fill out the information below. There is no cost to these additional furniture pieces:

FURNITURE QUANTITY
CHAIRS  
TABLES  
NAME OF THE COMPANY  
NAME OF CONTACT PERSON  
BOOTH #  

Complete and send this form to: This email address is being protected from spambots. You need JavaScript enabled to view it. and/or This email address is being protected from spambots. You need JavaScript enabled to view it.

The number of additional tables and chairs will depend on the availability of these in the place of the trade show and Andina Link is not committed to additional furniture to the one included in all contracts for the purchase of the space.

* Keep a copy for your record

FORM No. 5

INFORMATION FOR EMERGENCIES

Andina Link needs to have a contact name and a number of local of each one of the exhibiting companies to:

  • Cases of emergency
  • Request information on stands or goods
  • Safety cases

* If not is achieved a contact with any of them companies exhibiting to define a theme relative to the participation in it shows commercial that involves aspects logistics and of construction of stands, Andean Link is book the right of take them decisions that has place.

Complete and send this form to: This email address is being protected from spambots. You need JavaScript enabled to view it.and/or This email address is being protected from spambots. You need JavaScript enabled to view it.

NAME OF THE COMPANY  
NAME OF CONTACT PERSON  
BOOTH #  

INFORMATION FOR EMERGENCIES
Hotel: _____________________________
Room #: __________
Name contact: ______________________
Phone where you can locate: __________

* Keep a copy for your record

FORM No. 6

ELECTRICAL INSTALLATIONS

ANDINA LINK delivers the space within the trade show with a 110v wiring. If you require a may request additional installation and hire with the provider STANDS: BRANDERS, through Andina Link.

If you hire these services with vendor booths, the payment thereof shall do so until you start the fair so that they are enabled. ANDINA LINK does not make any payment on these services.

The following table contains some options of services that can be requested. By Please indicate what are their requirements. If what you need is not in this list, please let us know

ITEM

Quantity

Days No.

Total

220V-1ph      
220V - three-phase      
440v - single phase      
440v - three-phase      

Complete and send this form to: This email address is being protected from spambots. You need JavaScript enabled to view it. and/or This email address is being protected from spambots. You need JavaScript enabled to view it.

NAME OF THE COMPANY  
NAME OF CONTACT PERSON  
BOOTH #  

Note: The values may vary according to conditions of the supplier

* Keep a copy for your record

FORM No. 7

INTERNET

It service of internet not it provides directly Andean LINK but them can contract directly with the HOTEL SAN JOSÉ Palace or with any other provider authorized by such entity through Andean LINK

If you hire these services with the San José Palacio Hotel, the request for these services should be performed before on August 20, 2014. The payment thereof shall do so until you start the fair so that they are enabled.

The following table contains some options of services that can be requested. By Please indicate what are their requirements. If what you need is not in this list, please let us know

ITEM

Price

Amount MB

Days No.

Total

Internet (dedicated channel) $ 150 USD 2 3 $ 150 USD

Once you send this form, I will send to you the account of payment with the payment instructions.

Complete and send this form to: This email address is being protected from spambots. You need JavaScript enabled to view it. y/o This email address is being protected from spambots. You need JavaScript enabled to view it.

NAME OF THE COMPANY  
NAME OF CONTACT PERSON  
BOOTH #  
ADDRESS  
CITY, STATE, POSTAL CODE  
COUNTRY  
PHONE  
EMAIL  
CANCELLATION

Credit card
Transfer

Note: The values may vary according to conditions of the supplier

* Keep a copy for your record

FORM No. 8

SUPPORT WITHIN THEIR BOOTH PERSONNEL SERVICES

The services of support staff not LINK directly supply them Andean but you can hire them directly with CUBEX or other authorized provider

In case you hire these services with BRANDERS, payment thereof shall do so until you start the fair so that they are enabled. ANDINA LINK does not make any payment on these services

The following table contains some options of services that can be requested. By Please indicate what what are their requirements.

ITEM

Quantity

Days No.

Total

School Liaison

     

Models

     

These models are supplied by a modeling agency professionals.

Please send the physical characteristics with which you require them.

Caracteristicas: _____________

It is forbidden to hire personnel not authorized by this Agency for safety, since the staff we supply is properly investigated.

Complete and send this form to:

cubex

Structures, design of stands and audiovisual rentals:
CUBEX
Vivian Araya
This email address is being protected from spambots. You need JavaScript enabled to view it.
Tel: (506)4001 66 99

Note. Values may vary according to conditions of the supplier
* Keep a copy for your record.

FORM No. 9

CAR TV SCREENS

You can install audiovisual and sound equipment who can hire the same company's Mount, then:

cubex
Structures, design of stands and audiovisual rentals
CUBEX
Vivian Araya
This email address is being protected from spambots. You need JavaScript enabled to view it.
Tel: (506)4001 66 99

The displays, the cost per day rental varies depending on the size of the screen, then the details:

Complete and send this form to:This email address is being protected from spambots. You need JavaScript enabled to view it.and/or This email address is being protected from spambots. You need JavaScript enabled to view it.

DISPLAY TYPE

DAILY COST

NUMBER OF DAYS

TOTAL

Screen 32 '' $ 180.00 USD 3  
42 ' screen $ 255.00 USD 3  

** Screens include metal structure, DVD and wiring.

NAME OF THE COMPANY  
NAME OF CONTACT PERSON  
BOOTH #  

Note: To respect the stand display that has to its around ask the favor of keeping sound at a safe volume level.

* Keep a copy for your record

DIRECTORY SERVICES

SERVICES AUDIOVISUAL
TEMPORARY BUILDINGS
SUPPORT STAFF

Structures, design of stands and audiovisual rentals:

cubex
Structures, design of stands and audiovisual rentals:
CUBEX
Vivian Araya
This email address is being protected from spambots. You need JavaScript enabled to view it.
Tel: (506)4001 66 99

MERCHANDISE TRANSPORT

solusa

Lic.Marcos Pérez,MBA
Manager
Logistics & Forwarding
Professional Advisory: Logistics, Customs,
Strategy, Marketing, Tax, Audit & Projects
Tels(506)8837-1466/4030-5568c/2440-2082
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Web: www.mapesocr.com

ANDINA LINK DIRECTORY

Colombia

Susana Vallejo
Event Manager
Tel Colombia: (57) 1 635-6898 / 635-6887
Fax Colombia: (57) 1 256-8387
Cel Colombia: (57) 304 3836931
Tel USA: +1 (305) 767-4656
Skype: tdcevents06
This email address is being protected from spambots. You need JavaScript enabled to view it.

USA

Maria F. Gómez
Vice president
Tel: 305-436-5751
Fax: (786) 953 - 4689
This email address is being protected from spambots. You need JavaScript enabled to view it.

Katerine Gómez
Operation Manager
Tel: 305-436-5751
This email address is being protected from spambots. You need JavaScript enabled to view it.

 

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